Institutional Archiving Agreement

With support from our Academic, Professional and Learning Publishers Council, we developed a template for agreements between academic publishers and universities for the deposit of metadata relating to journal articles.

 The template is designed to provide those negotiating such agreements with a framework for discussions between publishers and staff in the university and library sectors. It relates to the deposit of academic research into institutional archives and is designed to help address common workflow issues. It is available to all those engaged in academic publishing, irrespective of whether or not they are a member of the Publishers Association. 

 The template facilitates practical steps for institutions and publishers by including provisions relating to:   

• The systematic provision of metadata by publishers to universities relating to the journal articles of their researchers
• Facilitating the deposit in institutional repositories of the Accepted Manuscript versions of articles in compliance with open access policies
• The granting of a licence by publishers to institutions to store and make available the Accepted Manuscript versions
• Removing the onus on researchers to deposit their articles by putting in place processes between publishers and institutions
• Embargo periods
• Use of an appropriate Creative Commons (CC) licence