Publishers Association Terms and Conditions
1. Applications must be submitted to The Publishers
Association (PA) by the closing date. Before completing
the application form please read the terms and conditions
below. If you have any questions contact the PA.
By returning the form, it is understood that your company
accepts the PA’s Terms and Conditions as well as the Fair
organiser’s Terms and Conditions, a copy of which is also
enclosed. The PA’s service charge does not include the
stand rental, and is used to cover the cost of the services
we provide. If you wish to cancel your booking, then you
must inform us as soon as possible in writing. Depending
on when you cancel, we will charge a cancellation fee
calculated as a percentage of the service charge as
follows:
–– 4 months – 25%
–– 3 months – 50%
–– 2 months – 75%
–– 1 month – 100%
This will be in addition to the Fair organiser’s cancellation
charge mentioned in their Terms and Conditions.
2. Eligibility criteria and entitlement
All legitimate companies are eligible to exhibit as part of
the group, including members and non-members of the
PA. You should note that there can be no guarantee that
you will receive a specific site within the group.
The application form enclosed must be signed by an
authorised representative of your organisation and be
returned to the PA by the closing date. Export agents
are eligible for inclusion in the group, provided the PA is
satisfied that they have the appropriate sales franchise for
the product concerned. An export agent must apply well
before the closing date and provide a signed declaration
from its principal(s) confirming that the agent is their
accredited representative.
3. Copyrights and patents
Exhibitors shall not display exhibits or other materials
which infringe the patents, copyright or other intellectual
property rights of another exhibitor or third party. The PA
reserves the right to assist the relevant authorities to take
appropriate action against infringers.
4. Unavoidable adjustments to space requirements
and stand costs
If it becomes clear that the organiser’s stand layout and
the stand construction requirements necessitate you
receiving a larger or smaller area than applied for, an
appropriate adjustment to the space and construction
costs will be made to reflect the change.
Exhibitors may be liable if for any reason, including
unfavourable movements in exchange rates, costs are
higher than expected.
5. Pre-event preparation, stand staffing and displays
(a) The chances of achieving success at this exhibition can
be greatly increased by thorough preparation. The PA will
provide you with advice on this, including:
–– considering whether you have researched the
market sufficiently
–– ensuring that your products are appropriate for
the market
–– considering whether the event will attract the right kind
of customers in the right numbers
–– considering the need for appropriate advance
publicity including mail shots to existing and potential
customers.
(b) Your display must be ready by the opening of the
event and stands staffed at all times for the duration
of the exhibition by personnel conversant with the
exhibitors’ products.
(c) The PA reserves the right to prevent the distribution or
display of literature containing serious linguistic errors and
items judged to be embarrassing or unacceptable.
6. Organiser’s terms and local requirements
You must acquaint yourself and comply with the
conditions laid down by the exhibition organisers for
the event, with all local technical requirement and safety
and other regulations; you should consult the PA who
will advise. The PA will not be responsible for any claim
arising out of failure to comply.
7. Liability and insurance
No liability shall attach to the PA or members of its staff
for expenditure incurred by you in connection with the
event or in respect of any accident, injury, loss or damage
of any nature whatsoever arising out of or in any way
connected with the display of goods at this event or in
any other way whatsoever.
Exhibitors must insure against costs and expenses
which they may incur in the event of the exhibition being
abandoned, cancelled, postponed or curtailed in whole
or in part for causes outside the PA’s control, since we
accept no responsibility in such an eventuality.
If for any reason the event is cancelled, refunds will only
be made if the fair’s organisers and stand contractor
makes a refund to the PA.
No insurance of any kind in relation to the event will be
effected by the PA. Insurance is solely a matter for the
individual exhibitor to arrange and should be sufficiently
comprehensive to indemnify the PA. The insurance
should also cover costs that may be incurred should you
withdraw from the group.
8. Bankruptcy or liquidation
Should an exhibitor being an individual or firm become
bankrupt have a Receiving Order made against him
or them, or make any arrangements with his or their
creditors, or being a limited liability company, go into
liquidation (other than a voluntary liquidation for the
purpose of amalgamation or reconstruction) or have an
administrative receiver appointed, or an administrative
order is made against the exhibitor or its assets or the
exhibitor enters into any arrangement with its creditors
or is unable to pay its debts as they become due the
contract with such exhibitor shall terminate forthwith
save that all payments to the PA shall be forfeited and
the balance shall become due and payable forthwith
and such termination shall be without prejudice to any
claim of the PA against the exhibitor in respect of any
antecedent breach.
9. Penalties
(a) The PA reserves the right to exclude any exhibitor who is
in debt to them.
(b) If you withdraw from the group a refund of the amount
paid will only be made if we can find a replacement
company. If we cannot find a replacement company, the
exhibitor must pay the full cost of the stand.
(c) If any payments for the event are fourteen days in arrears (whether demanded or not) the PA shall have the right to charge interest on the overdue amounts from fourteen days after the due date, at a rate of 2% above the base lending rate of the National Westminster Bank plc from time to time.
Such interest shall accrue after as well as before any judgement and shall accrue on a daily basis compounded for the overdue period with three monthly rests.
In addition, if the above payments are fourteen days
in arrears, the contract may at any time thereafter be
terminated forthwith by notice in writing by the PA to the
exhibitor. In such event all fees paid shall be forfeited and
the balance of the stand rental shall become due and
payable forthwith together with any accrued interest.
Such termination shall not prejudice any rights or claims by the PA against the exhibitor in respect of any antecedent breach.
10. Interpretation of regulations in translation
In the event of any dispute as to the interpretation of
these terms and conditions as a result of their translation
into a foreign language, the English version shall be taken
as authentic.
11. Disputes
The proper law of the contract shall be English Law and
all disputes as to the construction of application of these
terms and conditions or the rights and liabilities of any
person hereunder shall be determined by English Law.
12. Privacy policy
See Appendix 1.
